Documents Required for NGO Registration

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In India, everyone is free to help the society for its development even without forming an association or organization.  But if anyone wishes to create a group that wants to be involved in social activities and resources, then it is significant to make it properly with organized management. NGO or Trust is one of such kind organization. According to the World Bank, there are essentially two types of NGOs such as operational and advocacy. Operational NGOs focus on development projects, while advocacy NGOs focus on promoting positive causes.


Under Societies Registration Act, 1860, a minimum of seven or more members are needed to form a trust or NGO and a minimum of eight people from seven different states are required as promoters to form a national level Society or Trust or NGO.

One among the promoters must be the authorized person and that person has to register the Trust or NGO with preferred three alternative names for the NGO or Trust. The name of the NGO is finalized by the registrar after verifying the preferred names with other already registered NGO names. Any Individuals, partnership firms, companies, and registered societies are qualified to form a Trust or NGO.

There are two vital documents required for the registration process of NGO, they are

  • Memorandum of Association
  • Rules and Regulations

The Memorandum of Association should contain name, area of operation, registered office, objectives, name of members, and names of promoters. The Rules and Regulations should have all the vision and objectives of the Trust or NGO which would govern the functioning of the proposed Trust. It holds the details of membership, meetings, powers and responsibilities of office-bearers, operation of bank account, termination of membership, the quorum of meetings, and financial year, the procedure of dissolution or merger of Society if needed, and other basic rules required to manage the Trust or NGO.

All the pages of well-drafted Rules and Regulations and Memorandum of the proposed Trust or NGO should be signed by the promoters. And also, the memorandum and Rules and Regulations must be witnessed and attested by Oath Commissioner / Gazetted Officer / Notary Public / Advocate / First Clean Magistrate / Chartered Accountant / has to be prepared and kept ready for the registration process.


Given below are the documents required for the registration of the Non-Governmental Organisation are:

  • Identity Proof (Voter ID/ Aadhar Card, etc)
  • Passport (mandatory)
  • Proof of residence ( Electricity/ Telephone/ Mobile Bill or Bank Statement).
  • Registered Office Address Proof (Rent agreement if the premises is not owned by the company).
  • Documents claiming the ownership such as Sale Deed or House Tax receipt along with a NOC.
  • At least two shareholders
  • Minimum of two directors
  • Shareholders and Directors could be the same.
  • At least one Director should be an Indiaidenn rest
  • There is no minimum capital required.
  • Income tax PAN (mandatory)


The following are the documents required for section 8 company registration are:

  • Director Identification Number (DIN) :
  • Digital Signature Certificate of Director (DSC)
  • Approved Name
  • Memorandum of Association & Article of Association
  • INC-12
  • Proof of ownership (rent agreement/ lease deed)
  • Electricity bill which should not be older than 2 months
  • NOC from the landlord or the owner
  • DIR-12 (appointment of Directors)
  • Consent to be directors i.e., DIR-2
  • An affidavit from the Directors for not accepting deposits
  • INC-9 which is the declaration of each subscriber to MO

If the registrar is completely satisfied with the documents submitted, from Memorandum and Rules and Regulations to all the supportive documents, then he requires the applicant with documents filed and the applicant to deposit the registration fee. On completing all the necessary formalities, the Registrar issues a certificate of registration and certified copies of the Memorandum and Rules & Regulations to the concerned person.